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Your resource for the most Frequently Asked Questions.

Interlibrary Loan

Interlibrary loan (ILL) is a way to request items not owned by a library in the Upper Hudson Library System (UHLS). Interlibrary loan requests will be honored if the patron’s home library is Guilderland. All other patrons requesting interlibrary loans will be referred to their home library.

Copyright laws and lending institution policies and procedures take precedence over Guilderland’s guidelines. UHLS patrons in good standing may request items through interlibrary loan. Most requests are filled in 2 to 4 weeks. The library does not charge for this service.

We will request

  • Books and microform material older than six months
  • Copies of journal, magazine or newspaper articles less than 50 pages. Note: lending institutions generally charge for articles that are over 30 pages.

We will not request

  • Items owned by a UHLS library, request these through the UHLS catalog
  • Items priced less than $16
  • DVDs
  • Music CDs or Books on CD
  • CD-ROM software
  • Original journal, magazine, or newspaper issues
  • Copies of journal, magazine, or newspaper articles more than 50 pages


  • No more than five items at a time
  • Microform is limited to in-library use
  • Other materials may be limited to in-library use at the discretion of the ILL Librarian
  • Interlibrary loan periods are short-term; items are generally not renewable

Abuse of the privileges afforded by ILL service may result in the suspension and/or termination of a customer’s ILL privileges at the discretion of the ILL Librarian.

Making a Request
ILL requests can be submitted in three ways: in person; by phone at 518-456-2400 x 142; or online. Please give us complete information when making your request.
These sources may be useful:

  • A professional citation from a book or journal
  • Magazines and newspaper articles
  • WorldCat

Libraries outside of the Upper Hudson Library System may also request items through ILL.

Guilderland items eligible for loan:

  • Books older than 6 months old
  • Photocopies (50 pages or less)

To submit an ILL request online, click here.

If you have any questions regarding Interlibrary Loan, please call ILL Librarian Maria Buhl at 518-456-2400 x 142, or email her at

Updated: Febraury 18, 2014